Built forprofessional associations

The whole organisation,on one platform.Set up and run with you.

Members and dues. The conference and everything that happens on the day. CPD and certificates anyone can verify. Courses, the vault, newsletters and the reports your board asks for. One record of every member, feeding all of it.

See the platform

01Membership & dues 02Events & conference 03Credentials & governance 04Learning & the vault 05Communicate 06Run the organisation

Recurring billing, renewal nudges and regional payment processing, so dues collect themselves.

Automated renewals
Member tiers
Self-service portal

Multi-track agenda
QR check-in
CPD ledger
Automated renewals
Blind abstract review
Verifiable certificates
AGM ballots
Live polling
Newsletters
The Vault
Reports
Own domain
Course builder
Room screens
Badge printing
WooCommerce
Job board
Committees
Event embeds
Speaker portal

One platform, every job

The people, the events, the solutions and the running of it. All in one.

Not a conference app with a members list bolted on, and not a CRM that has heard of events. Each part below feeds the others, because they share one record of every member.

Every member on one record, from the day they join to the day they renew.

Members and the roll

One record per person: standing, tier, payments, credits, committees and devices.

Plans and dues

Tiers, renewal cycles, reminders that chase themselves and payment where your members bank.

Joining page

A public page, or a form on your own website, that turns a stranger into a paid member.

Member portal

Their own door: profile, invoices, CPD record, certificates, courses and the vault.

Committees

Boards, chapters and working groups, with what each may open.

Directory and sign-ups

An opt-in directory, and lists people put themselves on.

Why members come back

A credential ledger, not an event app

Members of professional bodies carry a recurring obligation to earn and evidence credits. That obligation, not networking and not the agenda, is the only thing that reliably brings a member back when there is no conference on.

So WavesPath puts the ledger at the centre and feeds it from everything else. That is the difference between software used three days a year and software used every month.

Attend a session
Scanned at the door
Complete a course
Finished at home
The CPD ledger
One record, every credit
Certificate and transcript
Verifiable by anyone

In depth

Six parts. One record of every member.

Each is useful on its own, and each feeds the others. A delegate scanned into a session on Tuesday is a credit on a transcript by Wednesday and a renewal reminder eleven months later.

01Membership & dues

The organisation, running itself between events

Every organisation loses money to the same two things: renewals nobody chased and a directory nobody updated. Both are administration, and administration is what software is for.

Automated dues and renewals: Set the cycle once. Reminders go out on schedule, lapsing is handled by standing rather than by hand, and payment is collected where your members actually bank.
One record per member: Tier, CPD progress, payment history, committees and access on one record, so "is this member in good standing?" is a glance rather than an afternoon.
A portal members use: They update their own profile, download their own invoices, open the vault, take courses and watch their own credentials tick up. The secretariat stops being a helpdesk.

Renewals due

Fellow

Renews 14 Oct

Paid

Full member

Renews 22 Oct

Reminded

Associate

Renews 30 Oct

Invoiced

Student

Renews 04 Nov

Paid

Nudges go out on the cycle you set. Nobody has to remember October.

02Events & conference

One engine from call for papers to closing plenary

The conference is the year’s biggest operation and usually its most manual. Abstracts arrive by email, versions get lost, and somebody rebuilds the agenda by hand at midnight.

Sell it, then share it: Member and public rates, early bird, seats named at purchase, receipts and badges. Then one link, a QR for the poster, WhatsApp and email shares, a flyer, and a live event list embedded on your own website.
The day itself: QR check-in at every door, printed badges, room screens showing now and next, a moderated question queue, live polls and a noticeboard. A delegate scanned at the door is a delegate credited with the session.
Speakers and submissions: Blind review across rounds, per-session asks with their own deadlines, and a speaker portal where decks and photos arrive without one email thread.

03Credentials & governance

The paperwork that proves a profession

A certificate emailed as a PDF proves nothing and can be edited in a browser. A credential worth carrying is one a registrar can check without ringing you.

Verification anyone can do: Certificates are issued on attendance or completion, each with a number that answers on a public page. Nothing to sign, nothing to post.
Governance and ballots: Board elections and policy votes run inside the member portal, with eligibility checked against standing and a result nobody has to take on trust.
The CPD ledger: Credits land on the member as they are earned, from a session scanned at the door or a course finished at home, and roll up into the transcript that licensing asks for.

Certificate of attendance

Governance and the Modern Board

Annual Conference · 14 October 2026

Credits

3.00

Number

WP-4821-7C3E

✓Verifiable at wavespath.com/verify

04Learning & the vault

The conference stops being three days a year

You already commissioned the content. You paid for the room, the speakers and the recording. Most organisations then let it expire on a hard drive.

Courses from what you already have: Recordings and papers become accredited courses with lessons, quizzes and drip. The same material, now earning credits for the eleven months nobody is in a ballroom.
The Vault: Policies, minutes, reports and templates in folders, opened to everyone, to a tier or to a committee. Members can submit files for review, and a speaker’s deck can be filed straight from the event.
A reason to upgrade: Resources and courses sit behind tiers, so the difference between memberships is something a member can see.

05Communicate

Reach the whole membership without a mail-merge

Most organisations talk to their members through somebody’s personal mailbox and a spreadsheet of addresses. Replies get lost, unsubscribes are a note on a desk, and nobody knows who opened what.

Newsletters that look like yours: A block builder with rich text, pictures, event cards with flyers and buttons. Preview, send a test, then send from your own name with a hosted copy for "view in browser".
Lists people put themselves on: A sign-up page and an embeddable form, confirmed from the inbox. Unsubscribes are by kind, so leaving the newsletter never silences a renewal reminder.
Announcements, forms and ballots: A notice on the member portal and the room screens, a form for anything, and a vote when the AGM is called to order.

October newsletter

Test sent

Three weeks to the conference

Early bird closes Friday. The programme is up, the vault has the pre-reads, and the AGM ballot opens on the day.

Annual Conference

14 to 15 October · Book now

Blocks, not HTML. Leaving the newsletter never silences a renewal reminder.

06Run the organisation

Built for a small team with a big year

Most membership organisations are run by a secretariat of two and a board of volunteers. The software has to carry the load, not add to it.

Home shows what needs you: What is waiting on you, what is coming up and what happened lately, filtered to the areas you hold. A door volunteer sees the door, the treasurer sees the money.
Reports the board can read: Income by the day it was paid, for any period, across dues, tickets and courses. Membership, learning, events, reach and activity, with the ledger as a CSV.
Your name on everything: Your own domain, your logo and colours on every page and email, mail from your own address, and tickets sold through your existing WordPress shop if you have one.

Income, by the day it was paid

Last eight months

CSV ledger

Dues

Renewals and joins

Tickets

Two events

Courses

Forty-one completions

Hardware and on-site services

We turn up as well

Software does not print a badge or point a camera. All of this is available as part of the engagement, so the organisation is not making a capital purchase for equipment it uses once a year.

Kiosk and tablet rental kits

Pre-configured registration tablets, badge printers and digital signage kiosks, arriving set up and paired to your event.

Replaces paper lists and long queues without the organisation buying hardware and storing it for eleven months.

Content production studio

On-site video recording and podcast setups, then post-event editing that turns sessions into course modules.

Converts live moments into long-term digital assets you can accredit and sell.

Managed event staffing

Technical concierges running the slide desk, the registration desk and the stage screens for the duration.

Takes the operational stress off volunteer boards and small secretariats on the day it matters most.

How it works

A conversation before a contract

There is no price list on this page, because a national body with four thousand members and a chapter with ninety are not the same job. What we quote depends on what you run and what you want us to take on, and we would rather talk about that than have you work it out from a table.

One

We look at your year

Your conference, your membership tiers and your CPD cycle. Forty minutes is usually enough for both of us to know whether this is a fit.

Two

We agree the terms

Some organisations licence the platform. For others we take a share of what it brings in, so the cost tracks the income. Often it is a mix, and it is settled in writing before anything is switched on.

Three

We set it up, then run it with you

Your members, your agenda and your credit rules are configured for you rather than handed over as a blank system. Our team can be in the room for the event itself.

Bring us your next year

Three short screens tell us who you are and what you run. A person replies within two working days, usually to suggest a forty-minute walkthrough against your own agenda, tiers and CPD cycle.

hello@wavespath.com

Or ask the assistant in the corner. It answers from the product itself.