Calls for papers

A call for papers lets people submit abstracts for your event, and lets your committee review them. Open the event, then Programme, then Submissions, and press Open a call. Give the call a name, a sentence about what it is for, and guidance for authors: the format, the length and anything else they need to know before they start.

Set when it opens and closes. Choose how review works: double-blind, single-blind or open. Reviewers can be assigned by hand, paper by paper, or a whole committee can be put on every paper. Then set how many days reviewers and authors get, how many reviewers each paper needs, and how many credits an accepted paper is worth. Switch off anything you have not decided yet. Set the status to Open when you are ready.

Under Files on the form, tick what an author attaches when they submit, such as an abstract or a full paper, each with its own size and type limits. You can also attach documents for authors, like a sample abstract. Then press Create the call.

The Public form tab lets you change the wording authors see on the form. Leave anything blank to keep ours. Press See it to open the form itself.

Under Custom fields, add questions of your own: which track suits the paper, how long the talk runs, anything you need. Type the options one per line, tick Required if it must be answered, and press Save the questions.

This is the form authors see, at its own link. Share it on your website, in a newsletter, or anywhere else. It shows your description, the closing date and your guidance.

Authors type their title and abstract, attach the files you asked for, answer your questions, and tell you about themselves. Files go straight to storage, so a large paper is fine. They can submit now, or save a draft and finish it later from their own link.

Every paper arrives in the Queue on the Submissions tab, with its state, who it is waiting on, and how many reviews are in. The figures at the top tell you how many are waiting on you, and whether anything is overdue.

Open a paper to see the author, the abstract, the files, and every review. Each review shows the reviewer's recommendation, their confidence, and their feedback for the author.

To add a reviewer, pick somebody from your roll, or type a name and email, and press Assign. They are sent their own review link, with no account and no password.

This is what a reviewer sees. With double-blind review, the author's name is hidden. They write feedback for the author, and private notes that only your committee sees.

Then they recommend: approve as it is, approve with minor changes, needs major changes, or do not approve. Their recommendation comes straight back to you with the paper.

When you are ready, decide under Move it on. Add a note to the author if you like, then press Approve, ask for minor or major revisions, or do not approve. The author is emailed the decision with the reviewers' feedback. Approving puts the presenter on your Speakers tab, ready to be asked for their slides, which is where the next video picks up.